Jobs at Swissport – Administration Assistant

Website Swissport

Job Description:

Administration Assistant to coordinate and administer a variety of programs and activities covering multiple HR and Administrative activities.

Job Responsibilities:

  • Maintain accurate records for individual employees regarding pay rates, shift details, promotions, transfers, sick leave, etc.
  • Responsible for all Airport Credential and Department of Homeland Security Applications and renewals.
  • Assist in the monthly P&L reconciliation, variance analysis and provide feedback for P&L related inquires.
  • Preparing customer invoices according to contracts and documentation received from the departments.
  • Attendance tracking and corresponding disciplinary action
  • Coordinate and administer various aspects of the organization’s compensation and benefit, recruitment, orientation, payroll and employee relations programs
  • Administer the staff recruitment and selection process (placing ads, interviewing, processing applications, contacting managers, provide feedback regarding the candidates, handling selection process tasks)
  • Order supplies and uniforms as needed.
  • Process accounts payables and expense reports in a timely and accurate manner.
  • Update all employee spread sheets

Job Requirements:

  • Attention to detail, timeliness and deadlines
  • Computer literate (Outlook, Word, Excel, PowerPoint)
  • Demonstrated ability to innovate and support change
  • Excellent interpersonal skills with professional phone etiquette
  • Ability to follow processes and procedures
  • Ability to multi-task and work effectively in a fast-paced environment
  • Ability to work under pressure
  • Good written and verbal communication skills
  • Basic knowledge of local labor laws will be considered an advantage
  • Organized

Qualification & Experience:

  • Up to 1 year accounting experience preferred, willing to train applicant with excellent administrative skills

Job Details:

Company: Swissport

Vacancy Type: Full Time

Job Location: Jacksonville, FL, US

Application Deadline: N/A

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