Logistics Coordinator & Admin Vacancies in Summit New York, NY
Website Summit
This Jobsfunter Listing is about Summit in New York, NY 2022
About the job
At SUMMIT One Vanderbilt, we believe in creating an environment that takes our guest on a journey of emotional and physical connections. It is our promise that we will deliver this experience everyday by making sure that we are unified in our values of Attitude, Creativity, Safety and Professionalism.
Key Responsibilities
1. Provide general administrative support for the SVP, Operations, and act as a resource for
greater departmental leadership
2. Manage, file, and respond to routine and non-routine correspondence and communications
while maintaining confidentiality of sensitive information
3. Perform rapid recording of verbal dictation
4. Manage schedules across time zones globally and perform heavy calendar maintenance
5. Coordinate meetings and conferences ensuring all materials are obtained and directed
appropriately
6. Track, organize, and route all departmental expenses (including vendor invoices and
expense reports)
7. Develop and distribute agenda and minutes for all department meetings as well as track
ongoing projects
8. Project work as needed (e.g. research, presentation preparation, etc.)
9. Management of files on SharePoint site (i.e. group librarian)
10. Work closely with the other administrative members of the team to ensure streamlined
processes
11. Book travel and manage itineraries with an understanding of team schedule and
preferences
12. Proactively build and document departmental processes as well as identify opportunities
for improved efficiency and innovation
13. Develop an understanding and familiarity of clients and business contacts to effectively
manage requests.
14. Strong project management skills
15. Comfortable in a high-pressure environment
Skills and Qualifications
Education and Experience
High school diploma required; Bachelor’s preferred. Two (2) years of administrative experience, preferably within a fast-paced business environment, or entertainment, tourism, and hospitality.
Skills and/or Abilities
Must be proficient in Microsoft Office and various video conferencing technologies. Thorough knowledge of grammar, punctuation and spelling. Must have a strong attention to detail. Willingness to participate in special projects and quickly get up to speed; strong comprehension skills are necessary. Willing to work late on occasion when necessary.
Communication Skills
Must demonstrate strong verbal and written communication skills. Superb teamwork and interpersonal skills with ability to build strong working relationships. Advanced organizational skills, with ability to multi-task and prioritize in a fast-paced business environment. Ability to coordinate multiple workflows and simultaneous deliverables.
Summit One Vanderbilt requires all new hires be fully vaccinated against COVID-19 prior to their 1st day of work.
SUMMIT One Vanderbilt is proud to be an equal opportunity employer. Our commitment to diversity and inclusion is reflected in who we are, what we do, and the experiences we deliver. We sincerely value diversity with regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and all the other characteristics that make us unique.
Company: Summit
Vacancy Type: Full-time · Entry level
Job Location: New York, NY
Application Deadline: N/A
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