Assistant Project Manager Job in Professional Diversity Network Costa Mesa, CA

Website Professional Diversity Network

This Jobsfunter Listing is about Professional Diversity Network in Costa Mesa, CA 2022

About the job

Rexford Industrial Realty, Inc. (NYSE: REXR) is a leading, publicly traded industrial real estate investment and management company operating over 37.2 million square feet of industrial properties throughout Southern California. Rexford has been the most active industrial buyer in the Southern California marketplace, acquiring over $6.3 billion dollars and over 33.5 million square feet of buildings since becoming a publicly traded company in July 2013. Never has the mission and vision of Rexford Industrial been more exciting. Help us transform the Southern California Industrial Real Estate landscape!

We are looking for an excellent Assistant Project Manager who will be an integral member of the construction team responsible for handling multiple industrial building projects of varying size and complexity. The position is responsible for the administrative organization of construction projects as well as oversight of project schedules, budgets and tasks. The role is closely integrated with the Project / Construction Managers (CM’s) assigned to each project, and as such is highly collaborative and educational. Responsibilities also include creating procedures and utilizing software to make the project set-up, tracking, execution and reporting processes more efficient and accurate.

If the thrills of a rapidly-growing position in the field excites you and you’re up for the challenge, you would be hard-pressed to come by a better opportunity! The mission and vision of Rexford Industrial has never been more exciting for the company and for the people that help make it happen. This is an unique opportunity to perform an integral role within a well-established and innovative business.

Assistant Project Manager Specific responsibilities include but are not limited to:

Set up and maintain electronic file database for each project.

Assist Project / Construction Managers (CM) in preparing and updating comprehensive budgets and schedules through the duration of each project.

Assist the CM’s in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.

Assist CM’s in the preparation and issuance of contracts and Work Orders for consultants, contractors and vendors.

Ensure new contracts are fully executed, properly entered into the project database and coordinated with the accounting team.

Track and manage contemplated budget variances, Change Orders and reallocations for each project.

Attend weekly and monthly project update meetings and take the lead in preparation of standard tracking documents for review.

Ensure CO’s are properly executed, the project database is updated accordingly, and all updates are coordinated with the accounting team.

Manage and review contractor and consultant Pay Applications regarding accuracy of work reported as complete.

Ensure Contractors are complying with their contractual insurance requirements and maintain the files.

Review substantial completion certificates and ensure all required project close out documents are obtained on time.

Effectively and accurately communicate relevant project information to the CM, Property Manager (PM) and Accounting Dept.

Review invoices with CM’s and monitor compliance to contract requirements ensuring all conditions are satisfied before invoices are approved for payment.

Ensure all project-related invoices including requests for payments, purchase orders, invoices from vendors and similar documents are being processed by the accounting team.

Collect lien releases from Contractors and suppliers; track preliminary notices and conditional/unconditional lien release waivers.

Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others.

Assistant Project Manager Qualifications

Experience with Industrial, Warehouse building and Office interior construction Preferred.

3-5 years of experience in construction administration

Must be proficient in MS Word, Excel, Project and Outlook, and proficient in learning and mastering new software applications (i.e. Smartsheets)

Construction accounting experience and proficiency in Yardi accounting software a plus

Strong ability to learn, implement and improve new software solutions

Ability to communicate effectively verbally and in writing using email, voice and project management software; provide clear, concise direction and rapidly respond to inquiries.

Ability to plan, organize and manage multiple projects simultaneously

Ability to multi-task and prioritize critical tasks; work efficiently

Ability to provide exceptional customer service.

Ability to problem-solve and learn new technologies, and work processes

Working knowledge of construction contract terms, ability to negotiate favorable deal terms

Strong attention to detail and processes

Ability to manage multiple projects and work will under time and other constraints

Strong written, interpersonal, and verbal communication skills

Rexford Industrials’ reward plan includes; highly competitive base salaries, bonus eligibility and long- term incentives for many positions, comprehensive medical, dental, vision and life insurance; 401k with match, vacation, additional PTO and paid holidays, as well as regular company events, food, snacks, coffee, ping pong table, massage chairs, TVs and beautiful offices with 360 degree views of the ocean, mountains and city.

In accordance with federal and local laws, we have a mandatory vaccination policy for positions that require in-person activities, with proof of vaccination required. However, vaccination exemption requests for sincerely held religious beliefs and medical reasons will be reviewed and considered in compliance with all laws. Any such requests should be made to our HR department, and applicants who qualify for an exemption and reasonable accommodation will receive all legally appropriate consideration for this position.

We celebrate diversity and are deeply committed to fostering an inclusive environment for all employees. We do not discriminate on the bases of race, religion, color, national origin, gender Identity, sexual orientation, age, marital status, veteran status, or disability.

In accordance with the California Consumer Privacy Act (“CCPA”), Rexford Industrial Realty, Inc. (“Rexford”) makes the following disclosure: in connection with an application for employment at Rexford, Rexford is collecting the categories of personal information requested in the application for the purpose of evaluating a potential employment relationship with the applicant. Rexford does not sell personal information. To learn more about Rexford’s privacy policy, please visit

Company: Professional Diversity Network

Vacancy Type: Full-time · Associate 

Job Location: Costa Mesa, CA

Application Deadline: N/A

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