Website Lucy Group Ltd
Jobsfunter is listing this job opening under Lucy Group Ltd in Dubai,Dubai,UnitedArabEmirates 2022 exclusively on jobsfunter.com
About the job
Job Title: Personal Assistant to Director
Reports to: Director – Sales & Marketing
Business Area: Lucy Electric
Location: Lucy Middle East, Jebel Ali, Dubai
Enhances effectiveness, by providing information & support to the business and management.
- Devising and maintaining office systems, including data management and filing.
- Providing direct support to the director.
- Providing administrative and IT support for the director.
- Handling C level customers (VIP) and company board members.
- Screening phone calls and requests, and handling them when appropriate
- Organizing meetings and appointments.
- Dealing with correspondence, Preparation of documents, reports and presentations.
- Organizing and attending meetings and ensuring their smooth running.
- Liaising with clients, suppliers, and other staff.
- Attends telephone calls, faxes, and emails.
- Handles visit / transit visa application, travel booking, hotel reservation, guest entertainment, gate passes, logistics…etc.
- Relationship development with local suppliers (corporate rates with hotels, caterers…etc.)
- Business: Conferences/meetings/lunches/dinners arrangements.
- Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
- The point of contact between the executives and internal or external colleagues.
- Quarterly Budget Presentation preparation.
- Coordinate monthly management meeting reports.
- Preparing and submitting reports, expenses, memos, letters, and other documents.
- Monitoring and analyzing energy consumption, measuring CO2 impact from local and international logistics.
- Attending H&S meetings and taking actions as needed.
The position is responsible to:
- Undertake any other duties and responsibilities as required / instructed by your line manager.
- Contributes to team effort by accomplishing related results as needed.
- Comply with all company policies and procedures and maintain confidentiality of information relating to the company’s business and staff.
Qualifications, Experience & Skills:
Education: Minimum Bachelor’s degree in any stream.
Experience: Minimum 3 years’ experience working as Personal Assistant to a GM or Director level.
- Good interpersonal skills
- Ability to multitask
- Organizational skills
- Communication and presentation skills
- Microsoft Office Skills
- Secretarial skills
- Proficiency in English and Arabic (a must)
- French language is a plus.
- Confident with an outgoing personality
- Smart appearance and well groomed.
- Customer focused and creative mind
- Organized and detail oriented
- Good Interpersonal skills
Company: Lucy Group Ltd
Vacancy Type: Full Time
Job Location: Dubai,Dubai,UnitedArabEmirates
Application Deadline: N/A