Personal Assistant to Director in Lucy Group Ltd Dubai,Dubai,UnitedArabEmirates

Website Lucy Group Ltd

Jobsfunter is listing this job opening under Lucy Group Ltd in Dubai,Dubai,UnitedArabEmirates 2022 exclusively on jobsfunter.com

About the job

Role Overview

Job Title: Personal Assistant to Director

Reports to: Director – Sales & Marketing

Business Area: Lucy Electric

Location: Lucy Middle East, Jebel Ali, Dubai

Job Purpose:

Enhances effectiveness, by providing information & support to the business and management.

Key Accountabilities:

  • Devising and maintaining office systems, including data management and filing.
  • Providing direct support to the director.
  • Providing administrative and IT support for the director.
  • Handling C level customers (VIP) and company board members.
  • Screening phone calls and requests, and handling them when appropriate
  • Organizing meetings and appointments.
  • Dealing with correspondence, Preparation of documents, reports and presentations.
  • Organizing and attending meetings and ensuring their smooth running.
  • Liaising with clients, suppliers, and other staff.
  • Attends telephone calls, faxes, and emails.
  • Handles visit / transit visa application, travel booking, hotel reservation, guest entertainment, gate passes, logistics…etc.
  • Relationship development with local suppliers (corporate rates with hotels, caterers…etc.)
  • Business: Conferences/meetings/lunches/dinners arrangements.
  • Reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
  • The point of contact between the executives and internal or external colleagues.
  • Quarterly Budget Presentation preparation.
  • Coordinate monthly management meeting reports.
  • Preparing and submitting reports, expenses, memos, letters, and other documents.
  • Monitoring and analyzing energy consumption, measuring CO2 impact from local and international logistics.
  • Attending H&S meetings and taking actions as needed.

Job Context

The position is responsible to:

  • Undertake any other duties and responsibilities as required / instructed by your line manager.
  • Contributes to team effort by accomplishing related results as needed.
  • Comply with all company policies and procedures and maintain confidentiality of information relating to the company’s business and staff.

Qualifications, Experience & Skills:

Education: Minimum Bachelor’s degree in any stream.

Experience: Minimum 3 years’ experience working as Personal Assistant to a GM or Director level.

Job-Specific Skills:

  • Good interpersonal skills
  • Ability to multitask
  • Organizational skills
  • Communication and presentation skills
  • Microsoft Office Skills
  • Secretarial skills
  • Proficiency in English and Arabic (a must)
  • French language is a plus.

Behavioral Competencies:

  • Confident with an outgoing personality
  • Smart appearance and well groomed.
  • Customer focused and creative mind
  • Organized and detail oriented
  • Good Interpersonal skills
  • Adaptability

Department

Sales

Contract type

Full time

Hours

Salary

Competitive

Company: Lucy Group Ltd

Vacancy Type: Full Time 

Job Location: Dubai,Dubai,UnitedArabEmirates

Application Deadline: N/A

Apply Here

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