Facilities Support-B3 Vacancies in JLL Haifa, Haifa, Israel

Website JLL

This Jobsfunter Listing is about JLL in Haifa, Haifa, Israel 2022

About the job

Facilities Coordinator is accountable for soft facilities services delivery on the Intel Account in Haifa and managing all aspects of Soft facilities service as detailed in the scope of works section of the contract between Intel and JLL.

In this capacity, the jobholder will be responsible for the service delivery at Haifa and Yakum, which will be measured by contractual Key Performance Indicators and Service Level Agreements.

Experience administrative assistant that will be responsible to support local site FM and team with various administrative and operational tasks.

The jobholder is responsible for client satisfaction, for working directly with the client to ensure a thorough understanding of their objectives and the implementation of relevant operating strategies that achieve these required standards. Once developed the Facilities Coordinator must assist Facilities Manager in the implementation of all approved initiatives and programs, by managing and coordinating the efforts of the Facilities team (e.g. service providers, contractors, etc) to achieve the goals.

The jobholder is fully accountable for the cost optimization and for assisting Facilities Manager in forecast accuracy.

The Facilities Coordinator is responsible for representing Jones Lang LaSalle in the local and regional business and IFM and in order to promote Jones Lang LaSalle’s reputation and capabilities to prospective clients.

The Facilities Coordinator will have experience working in a dynamic and fast paced environment with attention to detail, high sense of urgency and the drive to hold the team accountable for results.

Candidate must have a strong commitment to safety and a willingness to help develop an incident and injury free culture.

Must be self motivated, detail oriented, comfortable working in a dynamic team environment with minimal supervision.

Candidate must have good oral and written communication skills both in Hebrew and very good level in English, including the ability to communicate to all levels of management and will interface with a diverse customer base including technical and non-technical personnel.

  • Must be multi-tasking, problem solving and providing support to local FM in all areas such as: Finance and procurement, vendor management and administration, safety management support etc.
  • Leading and managing soft services vendors: custodial, communication center.
  • Support FM with on-going building maintenance operations: electricity, HVAC, building maintenance etc.
  • Support local FM with indicators tracking, Safety training and alerts follow up with vendors etc. and upload AIMS to JLL system.
  • Assist with budgetary requests
  • Assist with the coordination and scheduling of maintenance activities
  • Reads and understands the applicable Service Level Agreements, helps achieve the Key Performance Indicators and scores favourably on the client satisfaction surveys.
  • Provide support to the site staff with the coordination and scheduling of maintenance activities
  • Ensures appropriate follow up with customers
  • Performs additional job duties as requests, analysis and reporting
  • Act on a day to day basis to find and implement opportunities for efficiency and cost reductions on site.
  • Act as a backup for Facility Manager were needed.
  • Issue quotes, Intel PO Tracking, Issue PRs, track PO approval process
  • Invoice value tracking, track suppliers for invoices and follow up process with JLL finance team.
  • Track Work orders till properly closure in the OVSC system with both Client and supplier on site.
  • Very good English language both speaking and writing
  • Positive attitude and proactive behavior
  • Independent, low level of management needed
  • Initiative orientation and proactive thinking
  • Customer orientation
  • Flexibility and good adaptation to changing needs and requirements
  • Open minded
  • At least 3 years of experience in similar position, in International high-tech companies
  • Practical engineer or Bachelor degree in Social Science, Economics, management.

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Company: JLL

Vacancy Type: Full-time · Entry level 

Job Location:  Haifa, Haifa, Israel

Application Deadline: N/A

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