Project Manager Assistant (MPC) Job in Actalent Virginia Beach, VA

This Jobsfunter Listing is about Actalent in Virginia Beach, VA 2022

About the job

• Description:* To assist with the planning, organization, contract administration and management of the day-to-day operations of construction projects from the bidding process through project closeout, as well as any other responsibilities that support and aid the Project Management team.
• Maintains high level of professionalism and carries out a policy of courtesy and superior customer service.

Exercises tact, good manners and diplomacy.

• Reviews, prepares and submits/delivers construction proposals/solicitations per customer requirements in RFP/ITB while working closely with the Project Managers/Estimators.
• Attends Pre-Bid meetings as needed.
• Sets up new projects when awarded to include issuing job number, setting up in accounting program and payroll as needed, and setting up job folder on server.
• Performs all duties of Owner contract administration, including contracts, correspondence, documentation submission, accounts receivable, and required certifications/licensure for contracts.
• Performs all duties of Subcontract administration, including contract issuance, PO issuance, change orders, correspondence, documentation collection and tracking, and accounts payable.
• Assist in Owner CO, RFI and Submittal Tracking.
• Provides advice and interpretation of contract requirements.
• Coordinates approval of negotiations, contracts, and subcontracts with appropriate management staff.
• Ensures timely processing of technical reports and deliverables. Coordinates with project managers to ensure contract requirements are fulfilled.
• Prepares, maintains, and reviews required management reports, as needed.
• Attends meetings, records and distributes minutes, as needed.
• Collects and manages certified payrolls and submits required reports to customer.
• Requires working effectively with Site Superintendents, Project Manager, Program Manager, Executive Management, Finance Department, internal and external customers.
• Maintains current knowledge of relevant contractual procedures and practices.
• Answers phone calls, screens calls and transfers to appropriate staff members, takes messages when needed.
• Performs administrative duties to include but not limited to copying, faxing, mailing, filing and scanning.
• Maintains office records, files, references and manuals.
• Receives and reviews incoming mail, invoices, correspondence and reports.

Arranges in propriety order and routes to appropriate person for action or drafts a response.

Maintains follow up and ensures all deadlines are met.

• Prepares outgoing correspondence and reports and ensures information is accurate and grammatically correct.
• Setups and prepares material, reports, presentations and accommodations for meetings and conferences.
• Maintains confidentiality of sensitive information.
• Compiles and enters information in accounting system; analyzes financial information and documents business transactions.
• Maintains financial records by entering all accounts receivable and accounts payable information.
• Additional Skills & Qualifications:*
• Communicate using the following tools: telephone, fax machine, written logs, email, computer, mobile devices, digital camera.
• Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments

About Actalent:

Actalent connects passion with purpose. Our scalable talent solutions and services capabilities drive value and results and provide the expertise to help our customers achieve more. Every day, our experts around the globe are making an impact. We’re supporting critical initiatives in engineering and sciences that advance how companies serve the world. Actalent promotes consultant care and engagement through experiences that enable continuous development. Our people are the difference. Actalent is an operating company of Allegis Group, the global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Company: Actalent

Vacancy Type: Full-time · Entry level 

Job Location: Virginia Beach, VA

Application Deadline: N/A

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